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Givaudan is a global leading company in taste and wellbeing, fragrance and beauty. With its heritage stretching back over 250 years, the Company has a long history of innovating scents and tastes. From a favourite drink to your daily meal, from prestige perfumes to cosmetics and laundry care, its creations inspire emotions and delight millions of consumers the world over. The company is committed to driving purpose-led, long-term growth while leading the way to improve happiness and health for people and nature. In the fiscal year 2020, the Company employed over 15,800 people worldwide and achieved sales of CHF 6.3 billion and a free cash flow of 12.8% of sales. Let’s imagine together on www.givaudan.com.

IT Purchasing Analyst

IT Purchasing Analyst - Your future position?


In charge of the Purchasing and Contract management activities for the entire IM&T department, with global coverage.

Create, change and follow up on Purchase requisitions based on instructions defined by the Team Lead.

Create , renew and maintain local IT contracts based on instructions. With ownership intensely contribute to process improvement programs.

Provide support and coaching activities to Junior colleagues, service excellence, partner satisfaction and spread Givaudan DNA & values. Report to IT Purchasing Team Leader.



You will:


Purchase requisition management:


  • Create Purchase Requisitions for all IT related goods & services : Workplace Services, Application Support, Global Infrastructure Services, Demand, Solution, Digital Innovation, Technology Competency Center.
  • Request for Supplier Quotes for special business needs
  • Follow up on PO status with PSC Helpdesk team and suppliers
  • Make sure goods are delivered according to schedule
  • First point of contact for supplier and Service Desk in case of late delivery, wrong delivery
  • Maintain the Purchase Order tracking file and follow up with Service Desk team to ensure accurate data
  • Perform goods receipt based on delivery confirmation from the IT Service desk
  • Manage IT stock levels in SAP and monitor deficiencies between physical stock and SAP stock
  • Manage invoice validations in the SAP workflow and coordinate with AP team to resolve parked invoice issues
  • Return goods management (fill in return form and coordinate with supplier the return of goods)
  • Optimizing purchasing cost levels by improving purchasing portfolio
  • Ensure best prices are obtained


Software license & maintenance portfolio management:


  • Order software licenses according to requirements
  • Request quotes for special licenses
  • Manage license lifecycle (renew according to requirements)
  • Collaborate with Software Asset Managers to have accurate data on available licenses


Contract management:


  • Manage local IT contracts in SAP Xapps (create new contracts, renew existing contracts, denounce, change.)
  • Manage all administrative activities related to these contracts : collect approvals (manual signatures), archive on open text and in xApps)
  • Manage invoice validation in the SAP workflow : validate price/quantity mismatch, missing CM reference on invoices, coordinate with contract owners.
  • Ensure contract management policies & procedures are followed


Processes & Systems


  • Request for new supplier on boarding, extension/modification of existing suppliers via the OSS platform
  • Oversee the organization of internal processes: taking care of the documentation of processes and transactions, and working in an integrated manner with other areas, ensure end-to-end approach
  • Follow up with Service Desk team to ensure comprehension and agreement on agreed procedures
  • Supplier catalog management (ensure content and price consistency)


Improvement Projects


  • Contribute to the constant harmonisation and communication of procedures - identify opportunities for improvements and leverage the effect of scale
  • Initiate and take the lead for running complex CI projects with supervision of the IM&T Ops Office CI lead
  • Involve other departments (PSC, IM&S, AP, FICO, or EDM) to ensure alignment on the processes as well as roles and re-sponsibilities
  • Work closely with the Global Software Asset Manager to improve the current Software Asset Management process


Stakeholder management:


  • Supplier relationship management
  • First point of contact for suppliers in case of issue resolution
  • Provide support and coaching for Junior colleagues ; help them to prioritize their responsibilities according to the daily operational needs making sure they meet the team goals and KPI's
  • Build constructive and effective relationship with teams: AP, IR, FICO, EDM, Controlling & Reporting, IM&S, STP,
  • Communicate relevant information (process changes) within the IM&T community
  • Ensure training opportunities for Service Desk people and other Streams





Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then come and join us – and impact your world.



Your professional profile includes:


  • Diploma: University Degree: Bachelor of Business Administration student, Economics, Accountant, Engineering, Industrial Organization, etc.
  • Languages: English is a must, other language optional
  • Professional experience: 3+ experience in a similar position preferred
  • Languages: Fluent in English
  • Software skills: Advanced knowledge of contract (lifecycle) management tools, SAP and catalogues; advanced
  • Experience in managing SAP (MM and SR)
  • Knowledge of G-Suite



Our Benefits


  • Great compensation package including bonus and cafeteria
  • Private health insurance
  • Career development opportunities
  • Extended yearly health check
  • Free coffee/tea
  • Access to exclusive perfumes & employee shop with discounts



Givaudan is an Equal Employment Opportunity Employer M/F/D/V.


At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Join us and Impact Your World

Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

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