IT&O Office Purchasing Analyst

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  
 

Purchasing Analyst - Your future role?

As a Purchasing Analyst in Budapest, you will be in be charge of the Purchasing and Contract management activities for the entire IT department, with global coverage. Create, change and follow up on Purchase requisitions based on instructions defined by the Purchasing & Contract Admin Manager. Maintain local IT contracts based on instructions. With ownership intensely contribute to process improvement projects. Provide support and coaching activities to junior colleagues to ensure operational efficiency, service excellence, partner satisfaction and spread Givaudan DNA and values.

You will report to the Purchasing & Contract Admin Manager.

Your main responsibilities:

Purchase requisition management:

• Create Purchase Requisitions for all IT related goods & services

• Request for Supplier Quotes for our needs

• Follow up on PO status with PSC Helpdesk team and suppliers

• Make sure goods are delivered according to schedule

• First contact for supplier and Service Desk in case of late delivery, wrong delivery

• Perform goods receipt based on delivery confirmation from the IT Service desk

• Manage invoice validations in the SAP workflow and coordinate with AP team to resolve parked invoice issues

• Return goods management (fill in return form and coordinate with supplier the return of goods)

• Optimize purchasing cost levels by improving purchasing portfolio

• Ensure best prices are obtained

Software license & maintenance portfolio management:

• Order software licenses according to our requirements

• Request quotes for special licenses

• Manage license lifecycle (renew according to business requirements)

• Partner with Software Asset Managers to have accurate data on available licenses

Contract management:

• Manage local IT contracts in SAP Xapps (create new contracts, renew existing contracts, denounce, change)

• Manage all administrative activities related to these contracts : collect approvals (manual signatures), archive documents

• Manage invoice validation in the SAP workflow : validate price/quantity mismatch, missing reference on invoices, coordinate with contract owners

• Ensure contract management procedures are followed

Processes & Systems:

• Request for new supplier onboarding, extension/modification of existing suppliers

• Oversee our internal processes: take care of the documentation of processes and transactions, and working in an integrated manner with other areas, ensure end to end approach

• Follow up with Service Desk teams to ensure comprehension and understanding on agreed procedures

Improvement Projects:

• Contribute to the constant harmonization and communication of procedures - identify opportunities for improvements and use the effect of scale

• Initiate and take the lead for running complex CI projects

• Involve other departments (PSC, IM&S, AP, FICO, EDM) to ensure understanding on the processes and roles and responsibilities

Stakeholder management:

• Supplier relationship management

• First contact for suppliers in case of issue resolution

• Provide support and coaching for junior colleagues ; help them to prioritize their responsibilities according to the daily operational needs making sure they meet the team goals and Goals

• Build constructive relationship with teams: AP, IR, FICO, EDM, Controlling & Reporting, IM&S, STP

• Communicate relevant information (process changes) within the IT community

• Ensure training opportunities for Service Desk people and other Streams

You have:

• Diploma: University Degree: Bachelor of Business Administration student, Economics, Accountant, Engineering, Industrial Organization.

• Languages: English is a must, other language optional

• Professional experience: 3+ experience in a similar position preferred

• Fluent English

• Experience managing SAP (MM and SR)

• Knowledge of G-Suite

• Knowledge of Microsoft Office (especially Excel)

Our benefits:

• Flexible Work Arrangements

• Great compensation package including bonus and cafeteria

• Private health insurance

• Career development opportunities

• Extended yearly health check

• Free coffee/tea

• Access to exclusive perfumes & employee shop with discounts

#LI-Hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.