Order Coordinator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Overall mission:

• You will coordinate and fulfil Finished Goods (FG) allocations to the various sales orders for the production plants in scope. Ensure adherence to FIFO principles and customer specifications while being accountable for execution to avoid shortages. Detect and resolve any FG allocation issues.
• Manage FG availability and address plant or region-specific issues to guarantee a secure supply.
• Take direction from the Supply Chain Plant Manager and other team members regarding specific tasks

Contacts:

• Production Planner, RM Operational Buyer, Customer Care, Logistics, Quality Management Team, Supply Chain
• You will be reporting to the Raw Material R&F Team Manager

Main responsibilities:

Day to day operations in Planing- Customer Fulfillment area:

Order Coordination:

• Allocate Sales Orders (SO) and Affiliate orders (STO) from stock based on FIFO and customer requirements
• Track and follow up Sales Orders to ensure security of supply
• Communicate the SO related updates to the Customer Care to ensure Customer Satisfaction
• Contribute to stock adjustments in the appropriate ERP system
• Record daily Indicators and report them to the Supply Chain and Plant Manager

Issue Resolution:

• Monitor and review closely critical orders and involve the relevant partners for risk mitigation and improvement
• Support investigation of SO delays with Production Planing
• Implement improvement action plans discussed/agreed with Supply Chain and Plant Managers
• Manage monthly pull-in request from Customer Care to increase the revenue

Contract Management:

• Reserve stock for open SO and collaborate with Production Planning to ensure enough stock level for possible future SO
• Create Push-stock orders
• Manage the OTDR on contract PO’s
• Validate SO volume and time schedule of the forecasted customer orders
• Establish a continuous improvement mind-set
• Build constructive and effective relationships with cross functional teams
• Communicate effectively with internal and external partners by phone or by email
• Follow service levels
• Observe policies and procedures

Education / Primary Qualification:

• Diploma: College or University degree
• Languages: fluent in English, French or German knowledge is considered as a plus
• Professional experience: 3+ years of relevant experience in procurement R&F RM, Experience of knowledge transfer activity,
• RM Planning or Production Planning experience, SSC/GBS experience is an advantage

Technical skills :

Software skills: Experience of ERP system handling (MM, MRP) and Procurement tools, experience of MS office,

Our benefits:

• Flexible Schedule (1-2 days office days per week)
• Private Health Insurance
• Monthly cafeteria plan
• Travel reimbursement when commuting from out of Budapest urban area
• Access to exclusive perfumes and other employee discounts
• Recognition and referral programs
• Career development opportunities in our multinational environment
• Team buildings and company events
• Learning programs to develop your soft and hard skills
• Free coffee and tea in our equipped kitchen

#LI-Hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity. 
We also have a safe working environment, progressive working conditions and are certified as an equal pay employer.