Import & Export Coordinator
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness, humility, and a spirit of adventure, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn from our 79 production sites worldwide, known for their best-in-class processes and procedures. There’s many to learn from, with high-performing leaders and caring colleagues to explore ideas and ambitions with. Every day, your energy, your personality, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
Purpose
Coordinate import and export shipments for a the 6th of October City site and monitor related administrative processes from order execution to delivery of goods.
Core Responsibilities
Export administration
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Prepare all documents required for shipment upon customer order confirmation and internal release approval.
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Validate pricing information and coordinate release of invoices.
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Prepare application for and administer export licenses, agreements and amendments required by regulations and manage related for renewals or re-applications.
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Monitor data entry of shipment information into SAP shipping module and activate billing upon confirmation of delivery.
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Provides day to day shipment tracking, customer service and problem resolution of e.g. exception orders.
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Work in conjunction with customs broker(s) to ensure all required customs clearance procedures and
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documentation are complied with.
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Conduct load tenders to obtain quotes for various modes of transportation and select most competitive provider.
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Monitor compliance of all documentation with export regulations as well as inspections conducted by certification
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firms.
Import administration
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Confirm order placement to suppliers.
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Track shipment(s) on a daily basis and address delivery issues with relevant parties (suppliers, customs,transporters).
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Work in conjunction with customs broker(s) to ensure all required customs clearance procedures and
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documentation are complied with.
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Check conformity of import documents for correct values, commodity classifications, tariff codes and
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authorizations, and record delivery in SAP.
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Participate in the creation of reports or records concerning potential or verified matters of non- compliance.
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Assist with internal and/or external audits and assessments.
Miscellaneous
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Compose and type routine correspondence and memoranda.
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Identify payment discrepancies and prevents invoicing errors.
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Maintain records of import and export shipping documents to ensure accuracy and compliance with regulatory requirements.
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Keep current with local import/export regulations.
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Advise Shipping staff regarding the interpretation of import/export laws and regulations, applicable policies and procedures and product classification.
Academic Background
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Vocational diploma in logistics
Professional Experience
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2 to 4 years of experience in shipping/logistics in a manufacturing environment
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Technical Skills
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Solid knowledge of warehouse process flow
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Proficiency shipping and receiving regulations and protocol
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Good knowledge of transportation supplier landscape
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Good knowledge of material/product safety/security norms and regulations
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Good knowledge of production process flow and scheduling
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Operation of computers - desktop, and hand held for receiving, and real time inventory updates and customer order shipments
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Expertise in regulations applicable to import/export
Benefits:
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Good compensation package
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Medical Insurance (Family coverage)
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Life Insurance
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Social Insurance
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Annual Bonus
#LI-Onsite
At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.