Sales support

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Purpose

Perform administrative and clerical tasks in order to ensure efficient operations of the

office/business unit and support personnel in their duties, according to company’s policies and local

requirements.

Core Responsibilities

Office Administration

• Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
• Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs

Personal Assistance

• Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
• Make travel arrangements for staff

Communication

• Respond to routine inquiries from internal or external sources, for example on the organisation’s location, hours of operation, phone numbers, or email address
• Receive phone calls and re-direct callers to the desired recipients
• Take and distribute accurate messages

Reporting

• File and retrieve documents and reference materials, conduct research, collect and analyse data to prepare reports and documents
• Revise and suggest improvements to processes and record-keeping systems

People Management

• May coach junior administrative staff

Academic Background

• High School diploma
• Post-secondary education in business, computers, or office management is an asset

Professional Experience

• 1-2 years of experience in administrative support role

Technical Skills

• Fluent English, local language essential
• Computer literacy
• Time Management skills
• Good interpersonal skills
• Organisational skills
• Communication skills
• Problem solving skills

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.