Executive Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. 
In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Job Purpose

Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company’s policies and local requirements.

Core Responsibilities

Office Administration

Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies

Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs

Personal Assistance

Schedule meetings and ensure venues and equipment for meetings.

Take notes during meetings and prepare meeting minutes Make travel arrangements for staff

Communication

Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address

Receive phone calls and re-direct callers to the desired recipients

Take and distribute accurate messages 

Reporting

File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents

Revise and suggest improvements to processes and record-keeping systems

People Management

May coach junior administrative staff

Academic Background 

High School diploma

Post-secondary education in business, computers, or office management is an asset

Professional experience 

At Least 2 years of experience in administrative support role

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners. At Givaudan, we are dedicated to cultivating an inclusive environment where every individual’s voice is valued and has the power to shape our world. Join us in making a difference together.