Fine Fragrance Project Coordinator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

A Project Coordinator with a global leader in the creation of Taste & Wellbeing and Fragrance & Beauty, and a key member of our Fine Fragrance Development team in Dubai - Your future position?

Are you an experienced Project Coordinator or Business Support or Administrative professional and would like to take a new turn in your career by joining the Fragrance Development team of a global and leading organisation? Then this might be the perfect opportunity for you!

Fragrance is at the heart of Givaudan. We have a rich history of creating fragrances that strike an emotional chord with consumers. We are inspired by our rich heritage and our contribution to defining the evolution of the trends over time. We create scents that shape people's lives. Our senses step into gear from the moment we wake up in the morning until we turn in for the night. The consumer grooming and cleaning regimen intersects with Consumer Products (Personal care, Home & Air care, Fabric care, Oral care), Fine Fragrance (Perfumes), and Active Beauty products, with fragrance at the core of every experience. Givaudan, more often than not, are responsible for carrying you through the olfactive journey of your day.

Our Fragrance development team houses Evaluator’s who are olfactive development specialists, Marketeers, Consumer & Market Insights specialists, and Library (Gallery) & Best Practices teams who collaborate closely with our Perfumers and Customers to create winning fragrances. To do so, the development team analyses current olfactive trends, forecasts future trends and assesses consumer preferences. 

We are hiring a ‘Fine Fragrance Project Coordinator’ to support the Fine Fragrance development team in Dubai. You will provide timely administrative and project coordination support to the team and ensure smooth operations. You will focus on improving efficiencies for our project workflows, support in managing compliance, and help in achieving increased internal & external customer satisfaction. 

Based in our Dubai office in Media City and reporting to the Fine Fragrance Senior Evaluator for SAMEA (South Asia, Middle East, and Africa - based in Dubai), you will join a creative, passionate, and winning team, and support our continued success story in the SAMEA region. The role offers excellent opportunities for both personal and professional development.

You will work for a company that touches billions of consumers more than a hundred times a day. With its heritage stretching back over 250 years, Givaudan has a long history of innovating scents and tastes. Our passion is to collaborate with customers and partners to develop game-changing innovations in the food & beverage, fragrance and beauty industries. We have a culture that works to inspire, challenge and capture the heart and soul of consumers and customers. Our customers in SAMEA have local, regional, and international profiles, bringing diversity and curiosity to your daily job.

Sounds interesting? It could well be your perfect opportunity if you love staying ahead of the curve, always aim to exceed customer needs, deliver value, and are experienced at fostering strong relationships.

In this exciting role, with a 'can-do’ mindset, you will - 

Administration: 
• Research trending market products in local brands to influence the creative process in the development team.
• Familiarise and develop a deeper understanding of local brands to leverage the local market needs and competitive landscape.
• Schedule meetings, take notes during meetings, prepare minutes for internal circulation, and follow up with the team members to complete the assigned tasks.
• Conduct internal panel tests of key developments and projects as required.
• Assist the evaluator with various tasks, such as, but not limited to, sample requests, lab requests, olfactive mapping, olfactive pyramids, and stability tests.
• Assist in the preparation of internal/customer presentations.
• Assist in conducting technical reworks as required.
• Participate in continuous improvement projects and initiatives. 

Team Coordination: 
• Assist the development team with global/regional initiatives
• Liaise with different development centres on proactive initiatives that would be interesting for our clients locally
• Support and facilitate customer visits when needed. 

Lab Coordination:
• Anticipate and proactively coordinate with our Perfumery and Application Lab teams to continually ensure and maintain a reliable stock inventory of fragrance oils and raise procurement requests as needed.
• Streamline the communication and work methodology between the fragrance development and lab teams. 
• Raise requests for fragrance application samples in the internal Givaudan systems.
• Assist in stability tests when required.
 

You? 

Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then come join us – and impact your world. 

Your professional profile includes -

• Bachelor's or University degree in a relevant discipline. 
• 2+ years of relevant work experience in project coordination or administrative or business support role(s) in international and multi-cultural work environments, preferably in the fragrance, perfume, ingredient, chemicals, luxury or FMCG sectors. 
• Excellent project management skills.
• Basic knowledge of fine fragrance
• Working knowledge of ERP like SAP, Excel, PowerPoint, and Google Docs
• Excellent oral and written proficiency in the English language. Ability in additional languages like Arabic or French is advantageous but not mandatory.
• A good team player and comfortable with diversity.

Your benefits - 

• Excellent opportunities for progressive learning and development.
• A creative team environment that will inspire you.
• Attractive compensation package.
• Private VIP health insurance for self and eligible dependents*.
• Support for children's education*. 
• Annual flight ticket allowance for self and eligible dependents*.
• Performance bonus*.
(* As per company policy)

#LI-Onsite

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.