Fragrance & Beauty - Creative Fragrance Coordinator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Fragrance Consumer Products (Personal Care category)  - Team Administrator/Creative Fragrance Management Coordinator 

A Team Administrator with a global leader in the creation of Taste & Wellbeing and Fragrance & Beauty, and a key member of our Fragrance Consumer Products Development team in Dubai - Your future position?

Are you an experienced Business Support or Administrative professional and would like to take a new turn in your career by joining the Fragrance Development team of a global and leading organisation? Then this might be the perfect opportunity for you!

We are currently hiring for a ‘Team Administrator (Creative Fragrance Coordinator)’ to support the Fragrance Consumer Product development team in Dubai for the Personal Care category. You will provide timely administrative and project coordination support to the team and ensure smooth operations. You will focus on improving efficiencies for our project workflows, support in managing compliance, and help in achieving increased internal & external customer satisfaction. 

Based in our Dubai office in Media City and reporting to the Personal Care Category Director for the Middle East & North Africa region, you will join a creative, passionate, and winning team, and support our continued success story in the SAMEA region. This is an open contract role with us for 1 year to start with, working 5 days a week. Your monthly payroll will be processed by a 3rd party partner. The contract could be extended later depending on our business requirements with a potential later on to become a permanent role with us.
 

Sounds interesting? It could well be your perfect opportunity if you love staying ahead of the curve, always aim to exceed customer needs, deliver value, and are experienced at fostering strong relationships.

In this exciting role, with a 'can-do’ mindset, you will - 

Administration: 

• Arrange market research samples for evaluation and maintain the samples library.
• Schedule meetings, take notes during meetings, prepare minutes for internal circulation, and follow up with the team members to complete the assigned tasks.
• Centralise the communication between different fragrance development centres internationally.
• Maintain and update the local fragrance development database.
• Coordinate internal fragrance smelling sessions.
• Participate in continuous improvement projects and initiatives. 

Team Coordination:

• Maintain and manage the proactive collections inventory by monitoring stocks and anticipating needs.
• Manage and allocate development projects at the team level.
• Support and facilitate customer visits when needed. 

Lab Coordination:

• Anticipate and proactively coordinate with our Perfumery and Application Lab teams to continually ensure and maintain a reliable stock inventory of fragrance oils and raise procurement requests as needed.
• Streamline the communication and work methodology between the fragrance development and lab teams. 
• Raise requests for fragrance application samples in the internal Givaudan systems.

Fragrance library management:

• Support the Fragrance development team to ensure regular updates and refreshes of the fragrance library collection. 
• Assist in preparing market research samples for the fragrance library. 
• Responsible for library records, labelling, and display.

You? 

Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then come join us – and impact your world. 

Your professional profile includes -

• Bachelors or University degree. 
• 2+ years of relevant work experience in an administrative or business support role(s) in international and multicultural work environments, preferably in the fragrance, perfume, ingredient, chemicals, luxury or FMCG sectors. 
• Excellent project management skills.
• Working knowledge of ERPs like SAP is advantageous.
• Excellent oral and written proficiency in the English language. Ability in additional languages like Arabic or French is advantageous but not mandatory.
• A good team player and comfortable with diversity.

Your benefits - 

• Excellent opportunities for progressive learning and development.
• A creative team environment that will inspire you.
• Attractive compensation package.
   

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.