Administrative Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

JD for Administrative Assistant

Job purpose

To support the project and daily general service operation of Fragrance Guangzhou site.

Core responsibilities

1. Project logistics

- Provide comprehensive administrative and logistical support for project activities, ensuring efficient coordination and seamless execution.

- Arrange meeting rooms, catering, transportation and accommodation for project participants.

- Support office fit-out and relocation activities, including the organization of furniture, materials, and equipment to facilitate smooth workspace transitions.

2. Office environment management

- Conduct regular inspections of office facilities, equipment, and systems to maintain an organized, safe, and efficient work environment.  Identify issues proactively and coordinate timely resolution to minimize business disruptions.

- Collaborate with engineering teams for maintenance and repairs as needed.

- Supervise pest control services in office building to maintain cleanliness, hygiene and comfort.

3. Indoor plant and outdoor landscape management

- Oversee the care and maintenance of indoor plants and outdoor landscapes to sustain a healthy and pleasant work environment.

4. Office equipment management

- Monitor the usage and performance of office equipment, including all-in-one machines, coffee machines, refrigerators, microwaves, and disinfectors, to ensure reliable daily operation.

- Track printing volumes, verify monthly costs, and coordinate timely maintenance or repairs to minimize disruptions and support efficient workflow. 

5. Event & activity support

- Assist in planning and organizing employee events, such as birthday celebrations, festival gatherings, team building and annual party. 

- Design attractive promotional materials (e.g., posters, short videos, articles) to engage employees and support internal event communications.

Candidate Profile

• Communicates and collaborates effectively, demonstrating strong coordination and interpersonal skills that foster positive relationships across teams.
• Detailed-oriented and proactive, with proven problem-solving capabilities to ensure high-quality administrative and event support in a dynamic environment.
• Proficient in office software and equipment, and comfortable creating engaging materials such as posters, short videos and articles for internal communications.
• Organized and self-motivated, bringing passion, energy, curiosity, and collaborative spirit to every task.
• Fluent in English.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.