Business & Systems Administrator - Contract

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Business & technical Systems Administrator - (External Contract) Your future Position?

As a member of our Commercial Team you will manage the daily runnings of the Taste & Wellbeing and Fragrance and Beauty administration.

In this role you will:

General administration support to Divisional Head

• You will manage the diary of the Country Manager and visitors. You will follow up, receipt, signature by Divisional Head and submission of contracts. Youwill take minutes of meetings.
• Implement administrative systems and support office operations and procedures
• You will manage the Water treatment plant & maintenance thereof and monthly water sampling. You will manage the fleet cars - maintenance,insurance, license, fuel follow up on maintenance contracts or building. You will follow up on suppliers, purchases, check stock and anticipate needed supply.You will assist the laboratory staff procure samples, supplies.

Canteen

• You will oversee personnel (support staff; drivers, cleaners, security). You will organise and set up appointments, conferences and managing meetingrooms. You will manage travel arrangements for incoming and outgoing personnel. You will draft and request Invitation letters where applicable.

Travel

• You will negotiate hotel rates and manage hotel reservations. You will draft Travel plans / programs in liaison with the country manager / incomingtraveller including Flight reservations and Hotel bookings. You will Arrange transportation/protocol and security.

Office Expenditure

• You will Action office expenditure as authorized by Divisional Head together with Financial Controller. You will record office expenditure with financialcontroller, accountant, tax controller and bankers) You will manage the invoice register (verify, reconcile invoices with vendors/suppliers). You will manage thepetty cash.You will process Concur claims and follow up on payments.

Bank

• You will communicate with the bank to open travel accounts and follow up on refund of travel advances. You will ensure all state and federal documentsare signed by Divisional Head and submitted timeously. You will ensure files and documentation are maintained and current. You will ensure the protectionand security of files and records. You will ensure personnel files are up-to-date and secure (work together with HR South Africa) You will follow up on expatquota renewal, remittances, residence card renewal for the expats.

You?
Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creativeteam environment? Who wants to collaborate and team together with teams who are passionate as you are? Then join us - and impact your world.

Your professional profile includes:
• Grade 12/Equivalent
• 3+ years administrative experience
• Good communication
• Computer literacy, accuracy and proficiency
• Strong process management skills
• Ability to work under pressure

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.