IT&Office Purchasing Analyst

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There's much to learn and many to learn from, with more than 16,800 employees around the world to explore ideas with.

Reporting to the Purchasing & Contract Admin Manager, you will be in charge of the Purchasing and Contract management activities for the entire IT department, with global coverage. You will create up on Purchase requisitions, maintaining local IT contracts. With ownership intensely contribute to process improvement initiatives and provide support to Junior colleagues to ensure operational efficiency, service excellence, stakeholder satisfaction and spread Givaudan DNA & values.

This position is temporary for 1 year.

You will:

Purchase requisition management

• Create Purchase Requisitions for all IT related goods & services.
• Request for Supplier Quotes for special needs
• Follow up on PO status with PSC Helpdesk team and suppliers
• Make sure goods are delivered according to schedule
• First contact for supplier and Service Desk in case of late delivery, wrong delivery
• Maintain the Purchase Order tracking file and follow up with Service Desk team to ensure accurate data
• Perform goods receipt based on delivery confirmation from the IT Service desk
• Manage IT stock levels in SAP and monitor deficiencies between physical stock and SAP stock
• Manage invoice validations in the SAP workflow and coordinate with AP team to resolve parked invoice issues
• Return goods management (fill in return form and coordinate with supplier the return of goods)
• Optimizing purchasing cost levels by improving purchasing portfolio
• Ensure best prices are obtained

Software license & maintenance portfolio management

• Order software licenses according to our requirements
• Request quotes for special licenses
• Manage license lifecycle (renew according to business requirements)
• Liaise with Software Asset Managers to have accurate data on available licenses

Contract management:

• Manage local IT contracts in SAP Xapps.
• Manage all administrative activities related to these contracts: collect approvals (manual signatures), archive on open text and in xApps)
• Manage invoice validation in the SAP workflow: validate price/quantity mismatch, missing CM reference on invoices, coordinate with contract owners.
• Ensure contract management procedures are followed

Processes

• Request for new supplier on boarding, extension/modification of existing suppliers via the OSS platform
• Oversee the organization of internal processes.
• Follow up with Service Desk team to ensure comprehension and alignment on agreed procedures
• Supplier catalog management (ensure content and price consistency)

Improvement Projects

• Contribute to the constant harmonization and communication of procedures - identify opportunities for improvements and leverage the effect of scale
• Initiate and take the lead for running complex CI projects
• Involve other departments to ensure alignment on the processes and roles and responsibilities
• Work with the Global Software Asset Manager to improve the current Software Asset Management process

Stakeholder management:

• Supplier relationship management
• First contact for suppliers in case of issue resolution
• Provide support and coaching for Junior colleagues.
• Build relationship with cross functional teams.
• Communicate relevant information (process changes) within the IT community
• Ensure training opportunities for Service Desk people and other Streams

You?

Your professional profile requires:

• Bachelor's degree of Business Administration student, Economics, Accountant, Engineering, Industrial Organization or similar.
• Fluent English.
• At least 1 year of previous experience in similar roles.
• Experience managing SAP (preferred).
• Knowledge of Excel (can maintain complex spreadsheets)

Our Benefits:

• Hybrid working model.
• Health insurance coverage.
• Career Development Opportunities with access to many virtual learning sessions.
• Quality of Life program.
• Gympass discount in SportClub.
• Annual bonus.
• On site lunch service.

#LI-Hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.