Creative Fragrance Coordinator

Job Title:  Creative Fragrance Coordinator – Fixed Term Contract 

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,800 employees around the world to explore ideas and ambitions with. Dive into varied, flexi-ble, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature. 

Creative Fragrance Coordinator - Fixed Term Contract

Join our Fragrance Development Team as a Creative Fragrance Coordinator, supporting the team with administrative and coordination tasks to ensure efficient operations. Your role will involve stakeholder coordination, facilitating smooth project lifecycles, and streamlining fragrance development processes.

Responsibilities:

• Manage requests for fragrance oils and application samples in internal systems
• Coordinate evaluation sessions and provide necessary setup support
• Consolidate, package, and dispatch samples to various locations
• Maintain fragrance library and update records
• Collaborate with Sales support team for project-related information
• Schedule meetings, take notes, and prepare minutes
• Follow up with team members to ensure task completion
• Manage office supplies inventory and order as needed
• Coordinate travel arrangements for the team
• Organize fragrance kits, smelling sessions, and exhibitions
• Purchase project-related items and manage inventory
• Arrange visitor arrangements and office events
• Assist with inbox maintenance and compile reports
• Support data analysis and presentation preparation
• Liaise with development teams for project support and completion

Requirements:

• Strong organizational and multitasking skills
• Attention to detail and accuracy in administration
• Effective time management abilities
• Excellent interpersonal and communication skills
• Ability to prioritize tasks and follow instructions
• Motivated and positive team player
• Fluency in English
• Proficiency in Microsoft Excel and PowerPoint
• Tertiary education preferred or relevant experience supporting listed tasks

There are no benefits for this role

Preference will be given to EE Candidates

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.  You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.  Every essence of you enriches our world.  Givaudan is committed to equal opportunities.  Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity.  We also have a safe work environment, progressive working conditions and are certified as an equal pay employer.