Executive Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with creativity and imagination, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. 
In China, our mission started more than 30 years ago. We built our success with high-quality products, high ethical standards, and humility. Now, from one our 14 innovative locations across the country, every day, your passion, your expertise, and your commitment to excellence will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Executive Assistant - Your Future Position?

As a Executive Assistant to Company Manager in Givaudan, you will provide daily support to the Company Manager. Sound interesting? It could well be your perfect opportunity. If, like us, you always aim to exceed customer needs, deliver value and skilled at fostering strong relationships.

In this exciting role you will:

• Coordination and Support for various initiatives related to the company manager role such as purpose related activities, sustainability, Imagine program, B Corp initiative,
• Coordination and Support for various activities/projects in General Services, Corporate communication, EHS and finance areas
• Coordination and Support with Key meetings (logistics, minutes etc) such as Management Committee meetings agenda, meetings and minutes management,yearly EC meeting and EC Forum in Shanghai etc
• Coordinate and Support with event management  that is town halls, MC meetings, Regional Meetings (Finance and EHS) etc
• Support with Compliance officer responsibilities, regular compliance reporting. (ii) compliance trainings (Anti Bribery and principles of conduct) follow-ups
• Support with Market intelligence related to government direction, policies related to industry, environment, business promotion,  competitors, customers etc.
• PO, Contracts approval investigation support
• Support in travel planning/ Calendar/Meeting Management, itinerary management for the Company Manager and his direct reports
• Supporting All Visitors related to Company Manager/Finance/EHS area with visa, travel planning, hotel booking and other support
• Managing Company Manager/EHS/corporate affairs and other Announcements including translations and any other translations
• Support with department outings and planning for Finance, EHS
• Support with preparing presentations 
• Budget Monitoring
• Expense claims support
• Personal support in case of language (reading, speaking) barrier 
• Translation responsibilities in various meetings such as Joint Venture, meetings with management outside China etc
• AAW request approvals based on guidance/framework

You?

Are you someone who wants to grow shape your own world? Who thrives being in a culture where you can express yourself in creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then come to join us – and impact your world.

Your professional profile includes:

• Minimum Bachelor level qualification. Masters is a plus
• Project Management/Event Management experience a plus
• Proactive and Go Getter attitude
• Professional attitude
• Very Good Organization Skills
• Comfortable in dealing with senior management
• Good Judgement in the face of unclear instructions.
• Emotionally Intelligent/able to maintain good working relationships with all stakeholders while getting the job done
• Skilled with Google suite, Power Point, Word Document, basic knowledge of excel

Our Benefits

• Attractive package with benefits 
• Excellent opportunities for progressive learning and development 
• A creative team environment that will inspire you 

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.