Warehouse Administrator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness, humility, and a spirit of adventure, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn from our 79 production sites worldwide, known for their best-in-class processes and procedures. There’s many to learn from, with high-performing leaders and caring colleagues to explore ideas and ambitions with. Every day, your energy, your personality, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

Warehouse Administrator - Your future position?

The Warehouse Administrator is responsible to carry out various administrative and operational tasks related for the warehouse function in a safe, effective and efficient manner. The main tasks include onboarding staff members, explaining procedures and safety guidelines, maintaining and tracking inventory, ordering equipment for maintenance and repairs, and acting as a liaison between material handlers, freight forwarders, supervisors and/or managers.
Location: Combination of Smithfield 2164 and Yennora 2161
Reporting to: Warehouse Manager

Main Responsibilities

• Comply with safety rules, safe work instructions and standard operating procedures.
• Maintain work plans, inform staff about daily activities and provide guidance regarding work instructions
• Oversee operations (receiving, putting away, picking and despatch) at the external 3PL warehouse.
• Monitor status of all pending orders and initiate action as warranted.
• Check all outbound shipments conform to our Quality standards.
• Sample inbound raw materials as per Quality standards.
• File and maintain all memorandums of shipments.
• Raise non-conformance reports for Vendors, Internal Stakeholders and 3PL Warehouse relating to receipt errors/damaged stock.
• Update internal stakeholders on job status at 3PL warehouse in daily meetings.
• Provide material flow and inventory information to various teams such as Planning, Production, Quality Control, Customer Service, and other relevant sites.
• Conduct basic safety inspections, report workplace hazards including identifying and recommending corrective actions.
• Monitor compliance of housekeeping/sanitation/food safety and safety level with Company’s standards and guidelines and other requirements (including, but not limited to GMP, AIB, OSHA, HACCP, FDA, USDA).
• May assist in delivering training.
• Perform other general administrative tasks as required.
• Escalate any matters relating to missed deliveries. 
• Stock relabelling as required.

Requirements

• Minimum 5 years’ experience in Warehousing, preferably in a Manufacturing environment
• Experience in handling multiple priorities simultaneously
• Ability to work autonomously as well as part of a team
• Technology savvy
  • Experience with Google Suite
  • Experience using Microsoft Excel
  • Experience using SAP
• High attention to detail
• Previous experience working with / managing 3PL relationship will be highly regarded
• Forklift Licence (High reach and Counterbalance) required
• Physically fit to work in warehouse environment (must be able to lift 25kg on a regular basis)
  • Please note: Successful candidate will need undergo a medical fitness for duty assessment prior to commencing
• Candidate is required to be a Permanent Resident or Citizen of Australia to be considered for this position

Competencies

• Solid knowledge of Warehouse process flow
• Strong understanding of shipping and receiving regulations and protocol
• Good knowledge of transportation supplier landscape
• Good knowledge of local and international material/product safety/security norms and regulations
• Knowledge of supply chain dependencies and processes
• Basic knowledge of production process flow and scheduling

Our Benefits

• Attractive Package with benefits (12.5% superannuation, 17.5% annual leave loading)
• Excellent opportunities for progressive learning and development within a global organisation
• Health & Wellbeing Program, including Wellbeing Leave and Volunteer Leave

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.