Business Administrative Manager (m/f/d)

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

As Business Administrative Manager (m/f/d) you will lead the General Service Department and manage our activities (concluding contracts, facility management, purchasing, safety, and fleet). Moreover you will manage the local HR administration of GIV AT and support the Regional HR Manager in Austrian labour law questions and Data protection rules. Additionally you will cooperate with the outsourced providers for accounting, reporting and payroll.

You will be based in our modern office in Vienna and report directly to the Technical Director Eastern Europe.

In this exciting role you will:

General Services:

• Negotiate contracts with suppliers

• Supervise and develop processes to ensure smooth office operation (purchases, travel-, cash-, facility-, fleet management, insurances)

• Manage the Employer's obligation to comply to Austria's safety regulations and represent GIV AT in internal / external safety audits

• Be the member of the Crisis Management Team and ensure the implementation of crisis safety rules and procedures

• Ensure compliance with corporate policies, train the team on procedures

• Organize internal and external events e.g. Investor Conference, European Leadership meeting

• Supervise and train Administration Assistant

Local HR Services:

• Manage registration of internal/ external employees of GIV AT and expatriates at authorities

• Prepare employment agreements and other employment registration documents

• First contact for labour law issues to Comp. Manager & Regional HR Manager EE

• Support hiring, dismissal, resignation, retirement and secondment process

• Coordinate the payroll process with the payroll provider

• Ensure compliance with local data protection regulations

• Define fringe benefits for the employees in cooperation with the Benefits Manager & Company manager, e.g. pension plan

• Support regional commercial head and company manager Austria with administrative responsibilities

Support to Corporate Finance Manager & Treasury Manager:

• Manage accounting, reporting and payroll in cooperation with an external provider

• Be an authorized bank officer and take care of payments, cash and bank guarantees

• Support Budget Planning process

Relations management local authorities:

• Manage relations with the local authorities and inspections, e.g. labour, social security and taxes, building and personnel safety

Your professional profile includes:

• University degree or equivalent in business administration

• At least 5 years of experience in office administration

• Experience managing cross-discipline matters and working in a matrix organization

• Business Fluent in German and English

• Knowledge of local labour law requirements and local authorities

• Understanding of accounting and payroll

• Used to work with different partners on different levels

• People Management skills

• Passionate about diverse topics like HR Labour Law, Finance and Procurement

   

Your benefits in Vienna:

• Excellent Opportunities to learn

• Pension Fund

• Life and Accident Insurance

• Travel Insurance

• Meal allowance

• Free parking slot

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.